• View Saved Listings
  • Print Listing

Employer



Utah Department of Corrections



Employer Profile




Office Specialist I

Job ID: 53115
Job Views: 1530
Utah Department of Corrections | View Profile
| View Map

col-wide

Job Description:

Job Description
If you like to work independently and exercise judgment in office specialties and perform complex production tasks, then this job is for you! The Utah Department of Corrections is looking for a professional Office Specialist I to be the focal point for advanced agency-specific assignment(s). 

Principle Duties
The Office Specialist I will require specialized office skills plus a comprehensive knowledge of pertinent rules, regulations, policies, and procedures.

  • Process a variety of agency documents by reviewing for accuracy and completeness
  • Updating information, evaluating against policy, comparing elements for consistency or logical relationship, and otherwise taking action where such procedures may require independent judgment
  • Originates correspondence, documentation, and other written communication
  • Prepares and generates recurring reports involving automated processes and thorough subject matter understanding
  • Receives, researches and responds to incoming questions or complaints; provides information, explains policy and procedures, and/or facilitates a resolution

The ideal Candidate
The model candidate for this position is someone who:

  • Has the ability to draft letters, prepare detailed reports and maintain complex records.
  • Has a professional knowledge of scanning documents.
  • Has above average computer skills with Word, Excel, Ten Key, etc.
  • Has professional customer service skills.
  • Has great communication skills.

Why You Should Join Our Team
This is an exciting time for Corrections as we take the lead in the historic overhaul of our criminal justice system. As one of the State's largest agencies, we are constantly on the lookout for high-character people. You will receive great health and retirement benefits, as well as generous paid time off so you can spend more time with your family and have a positive work-life balance. This is an outstanding opportunity for an outstanding individual. Click here to see a summary of the benefits that we offer. 

The Agency

Our Mission 
Our dedicated team of professionals ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.

For additional information about the Utah Department of Corrections please go to this link. http://www.corrections.utah.gov/

Benefits:

The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.  Please click the following link for detailed information: Benefits

 

 

Amount of Pay:

$11.60

Frequency of Pay:

per hour

Other Qualifications:

Example of Duties:
  • Retrieves data found in databases to generate requested reports.
  • Assists the public and others to locate, view, or assemble filmed, scanned, or archived documents and/or information.
  • Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
  • Verifies data entry by comparing the source document against input data, utilizing automated verification system, using dual entry or other verification technique.
  • Maintains and/or creates files or record keeping systems. Sorts, labels, files and retrieves documents, or other materials.
  • Edits written material for accuracy, format, and arrangement of material.
  • Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations.
  • Reviews data, records and files for detail and accuracy.
  • Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and action completed.

 

 Typical Qualifications:
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
  • find, gather and collect information or data
  • deal with people in a manner which shows sensitivity, tact, and professionalism
  • enter, transcribe, record, store, or maintain information in either written or electronic form.
  • principles, practices and procedures of an office environment
  • speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
  • operate a computer keyboard
  • operate office equipment
  • assemble, sort, and/or distribute documents, supplies, and/or materials/items
  • follow written and/or oral instructions
  • communicate fluently in English
  • compile, code, categorize, calculate, tabulate, audit, verify, or process information or data
  • establish, organize and/or maintain files
  • review and/or edit documents for accuracy and completeness
  • use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions
  • evaluate information against a set of standards
  • applicable laws, rules, regulations and/or policies and procedures
  • make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions
  • communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
  • maintain confidentiality
  • agency objectives, organization, structure and mission
  • compose and produce reports, documents and related material
  • plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines
  • organize information in a clear and concise manner
  • monitor or track information or data
  • use automated software applications
  • research methods, techniques, and/or sources of information
  • grammar, spelling and punctuation

 

 Supplemental Information:
  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • Members of minority population groups are encouraged to apply.
  • All applications must be submitted online. Resumes emailed/faxed will not be accepted as an application. ONLY QUALIFIED CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED.
  • If you are a Department of Corrections employee, salary will be based on the current career ladder.

 

Total Years of Relevant Experience:

1

Age Requirement:

18
col-narrow-left

Function:

Administrative Support Functions

Status:

Full-time

Posted:

03.15.2017
col-narrow-right

Discipline:

Prisons & Institutions

Level:

Entry-level

Application Deadline:

03.21.2017