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U.S. District Court, Eastern District of Michigan



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Pretrial Services Intake Coordinator

Job ID: 53374
Job Views: 1291
U.S. District Court, Eastern District of Michigan | View Profile
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Job Description:

POSITION SUMMARY:
This position is located in the Pretrial Services Office in Detroit, MI, reporting directly to the Administrative
Supervisor. The employee provides specialized technical and administrative support
to pretrial services officers in a wide range of areas, including assisting with conducting investigations,
compiling criminal histories, statistical data entry, case file monitoring, archiving, and intake
responsibilities.
The work is generally performed in an office setting and may require light to moderate lifting.
Work requires regular contact with persons who may have violent backgrounds. Occasional travel
within the district may be required.
 
REPRESENTATIVE DUTIES AND RESPONSIBILITIES INCLUDE:
Provide office support and assistance for the administrative functions of the office, which may
include any or all of the following duties and responsibilities:
 Perform receptionist duties by greeting visitors in person and telephonically, answering routine
questions, copying confidential client information, and directing visitors/callers to the
appropriate person or department.
 Receive, prioritize, and route all incoming materials from within the Court to appropriate individuals
in the office. Receive, screen, and route incoming and outgoing mail to appropriate
persons or offices; process mail requiring special handling.
 Perform data entry functions. Generate standard reports from databases and computerized
systems. Track statistics and data.
 Retrieve information from database systems as requested by officers, law enforcement officials,
and other interested parties.
 Maintain, update, and track paper and electronic files and logs; make copies and deliver
documents to staff.
 File inactive case folders in assigned month, purge inactive cases for archiving.
 Prepare reports, form letters, notices, and other correspondence using templates and forms.
Assist with preparing correspondence and documents.
 Report matters regarding the office’s physical needs (such as heating, cooling, lighting and
cleaning) to the Administrative Supervisor.
 Perform other duties as assigned.

 

Benefits:

BENEFIT HIGHLIGHTS
Group Health, Dental, Vision and Life Insurance, Defined Benefit Pension Plan, Defined Contribution Plan (TSP) with Employer Match, On-Site Fitness Center, Generous Paid Time Off program, 10 Paid Holidays, Long-Term Care Insurance, Health and Dependent Flexible Spending Accounts and Commuter Benefit Program. Federal Occupational Health (FOH) / Employee Assistance Programs (EAP), Work Life Services and on-site Health Units at select locations. Flexible and alternate work schedule opportunities may be available. Virtual Learning through the Judiciary Online University.

Amount of Pay:

Frequency of Pay:

per bi-weekly

Other Qualifications:

QUALIFICATIONS:
Qualifications must be met at the time of application.
Required: Applicants must possess a High School Diploma or equivalent , a minimum of 2 years of general experience as defined
below. And at least one year of specialized experience as defined below is required for placement above the minimum.
General experience is defined as progressively responsible clerical, office, or other work that indicates
the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the
duties of the position.
Specialized experience is defined as progressively responsible clerical or administrative experience
requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a
body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated
software and equipment for word processing, data entry or report generation. Such experience is commonly
encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social
service organizations, insurance companies, real estate and title offices, and corporate headquarters or human
resources/payroll operations.
Preferred:
 A degree in a related field from an accredited college or university.
 Experience using Microsoft Office Suite and E-Mail applications.
 Experience working with databases.
 Prior court experience.
 At least three years specialized experience as defined above.
Personal Attributes and Skills:
The ideal candidate will:
 Keep strict confidentiality, act with integrity and show excellent judgment at all times.
 Possess excellent time management, attention to detail and organizational skills.
 Be adept at managing multiple tasks without getting flustered.
 Communicate effectively, in writing and verbally, with judicial officers, Court staff at all levels and the public.
 Enjoy working in a team setting in a fast paced, professional environment while maintaining a positive, can-do attitude.

Minimum Education:

High-School/GED

Total Years of Relevant Experience:

2

U.S. Citizenship:

Yes
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Function:

Administrative Support Functions

Status:

Full-time

Posted:

09.01.2017
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Discipline:

Other

Level:

Entry-level

Application Deadline:

09.29.2017